Recording details of routine maintenance operations
The OCs are required to record details of all inspections, defects, inventory and cyclic maintenance in a computer based Routine Maintenance and Management System (RMMS).
In the 3G Contracts, the RMMS has been supplied by Transport Scotland through its software supplier WDM.
5.2 Recording details of routine maintenance operations
RMMS performance
During the course of the year a considerable number of issues with the RMMS have been identified, which have prevented it from being fully utilised by Transport Scotland, the OCs and PAG. These issues continue to prevent the OCs entering a complete set of records into the RMMS.
PAG has been working closely with Transport Scotland, WDM and the OCs to work through the issues. This co-operation will continue in the coming year.
OC Performance
Safety inspections
Safety inspections are carried out on all routes every 7 days to identify the most serious defects requiring urgent attention.
Figure 48 gives the OCs’ performance in meeting these requirements.
All OCs achieved an excellent performance.
| Unit | 2007/08 |
2006/07 |
| NE | 100% |
n/a |
| SE | 99% |
n/a |
| NW | 100% |
100% |
| SW | 100% |
100% |
Detailed Inspections
Detailed inspections are carried out at intervals of between three months and five years on all aspects of the trunk road infrastructure. The purpose of these is to identify minor defects to enable long term maintenance and replacement programmes to be drawn up and budgeted for.
| Unit | 2007/08 |
2006/07 |
| NE | 93% |
N/A |
| SE | 100% |
N/A |
| NW | 90% |
100% |
| SW | 99% |
100% |
There was good performance by all OCs, although NE and NW have room for further improvement (see figure 49).
During the year PAG carried out monitoring exercises into some of the detailed inspection activities. These confirmed the OCs are generally carrying out their detailed inspection activities as required by the Contract.
During 2008/09 PAG will monitor further activities to ensure all requirements continue to be met and all records are entered into the RMMS.
Cyclic maintenance
Technical difficulties with the cyclic maintenance module in RMMS continued during the year and hindered data entry. A workshop was held with participation from all OCs, PAG and WDM, which developed a specification for an enhanced module. Delivery of this enhanced module is currently awaited from WDM.
NE – BEAR
BEAR has not input any records into the RMMS. A NNC was issued. This was subsequently closed in early 2008/09.
SE – BEAR
BEAR did not input any records into the RMMS. A NNC was issued requiring BEAR to implement an action plan. The NNC was subsequently closed out in
early 2008/09.
